For golf course builders

Hand over a live asset record, not a binder of closeout PDFs.

We capture every asset as your crews install it — located, dated, documented — and hand the owner a working record of their property on opening day. You close out faster, and your name stays on the system the superintendent opens every morning.

Capture one hole free See what the owner gets

The problem

As-builts get reconstructed, not recorded.

Field changes happen every week of a build. A head moves around rock. A lateral gets rerouted. A drain shifts twenty feet. Those changes live on a crew leader's notepad until closeout, when someone rebuilds the as-builts from red-lined prints and memory. That reconstruction is slow, never quite complete, and it's the document everyone argues over when something fails in year two.

Reconstruction time

Closeout documentation assembled after the fact, from markups and memory, by people you'd rather have on the next job.

Warranty disputes

No per-asset install date means every claim in the warranty period turns into a negotiation about what went in when.

Callbacks

The owner calls you two years later because the record of what you installed lives with you, not with them.

What we do

We capture it while you build it.

Capture at install, not after

We walk the installs on your schedule and locate each asset as it goes in the ground: irrigation heads, valves, controllers and wire paths, drainage, bunkers with liner and sand spec, cart paths, pumps and equipment.

Record what matters

Manufacturer, model, serial, install date, crew, warranty term — and the closeout document attached to the asset itself, not filed in a folder nobody opens.

Keep up with change

Field changes get red-lined on the map the day they happen. The as-built stays current instead of being rebuilt at the end.

Hand off clean

A QA pass before opening, then training for the superintendent and GM so the record is in use from day one.

Your crews don't do data entry

We do the capture. We work around your schedule, not through it. Nothing to install on your side, no new software for your foremen.

The handover

What the owner gets on opening day.

A map, not a binder. Every asset on the property, clickable, with its full provenance and documents attached.
Warranty on a clock. Coverage tracked per asset, with alerts before it expires and the paperwork already attached.
History from day zero. Work orders and spend tracked by hole from the first season, not from whenever someone starts writing it down.
Capital planning that holds up. Repair-or-replace calls backed by the actual record instead of a feeling.
Knowledge that stays. When the first superintendent moves on, the course keeps what he knew.

Asset recordSample data

VAL-014

Irrigation valve

Location	Hole 7, zone 7-03
Model	Toro P220
Installed	04/18/26 · Crew 2
Warranty	Expires 04/18/31
Documents	Submittal, O&M, closeout

Pressure test passed04/21/26

Lateral rerouted 18 ft east04/19/26

Installed04/18/26

Field change recorded same day — as-built current

Sample record. Every asset you install looks like this on handover day.

Your next bid

A line item your competition isn't bidding.

Every builder in the running can shape, grass and grow in a golf course. Not every builder hands the owner a geospatial record of their own property, with warranty tracking built in, that keeps working long after the last truck leaves. It's delivered under your name, powered by Rootgrid — and it's the part of your proposal the owner remembers.

Commercials

How we work together.

We subcontract to you. Course OS capture is a line item in your bid. You carry it, you mark it up, you own the client relationship through handover.
Priced by scope. Per hole or flat per phase, scoped off the irrigation plan and the construction schedule. No surprises mid-job.
The owner's software is free through year one. Their subscription starts after that, directly with us. No ongoing support obligation lands on you.
Renovations count too. A new irrigation system on an existing course is the same capture, the same value and the same warranty clock.
The data is the owner's. Exportable at any time, in standard formats. Nobody is holding a course's own records hostage.

On your jobsite

InsurableCoverage placed to your requirements before mobilization, with Rootgrid naming you as additional insured.

DocumentedW-9 and subcontract terms on request; COI issued once coverage is bound for your project.

Site-readyYour safety orientation, your schedule, your site rules.

Low footprintOne or two people with phones and a GNSS receiver.

"I've spent fifteen years on jobsites where the record of what got built was the weakest part of the build. On a golf course, that record is the asset."

Jonathan Moore — Founder, Rootgrid. U.S. Army veteran, 101st Airborne. Fifteen years running field construction and infrastructure programs, including geospatial asset systems on utility and fiber builds. Course OS is built in Middle Tennessee with working superintendents.

The offer

One hole, on us.

Pick an active job and one hole on it. We capture it at our cost and hand you the record — to look at, to show your owner, and to put in your next proposal. No commitment, nothing to install on your side.